Photo Booth Contract

PAYMENT

The total is due 7 days before the date of the event. No Photo Booth will be provided without payment.

TERMS

This agreement is between “Lit up Photo Booths”, hereinafter referred to as “Lit Up Photo Booths”, and the signers of this Photo Booth agreement, hereinafter referred to as the “Client”, collectively referred to as the “Parties”, for the Photo Booth session detailed below.

The package list and price list and/or documents attached to this contract are integral parts of this agreement. The contract terms, agreement, and price list are the only legally binding documents between the Parties.

AGREEMENT

This agreement contains the entire understanding between Lit Up Photo Booths and the Client. It supersedes all prior and simultaneous agreements between the Parties. The only way to add or change this agreement is to do so in writing, signed by all the Parties. If the Parties agree to waive one provision of this agreement, that does not mean that any other provision is also waived unless expressly stated in a written agreement. The party against whom a waiver is sought to be effective must have signed a waiver in writing.

Change of Date or Venue: Lit Up Photo Booths must be notified immediately of any changes in schedule or location, at least one week prior to the scheduled date of event. Notification of any changes can be made by phone along with written notice sent via email for documentation. If an email is sent, a confirmation of receipt must be sent back by Lit Up Photo Booths in writing or via email. In the event Client changes his/her address or contact information (time, etc.) as listed, Client must notify Lit Up Photo Booths.

Access & Event Location: Booth location must be in a room or area with no less than a 9 feet clearance and the Booth area will need a minimum of 10 feet  by 10 feet to operate adequately. Minimum door width for booth access is 28 inches. Placement of the booth can only be on level, hard and smooth surfaces such as tile, hardwood, concrete, carpeted room, etc. Grass surface, uneven stone surfaces or bare dirt are not acceptable; Client will be notified of the inadequate environment within a reasonable time after Lit Up Photo Booths learns of it, and Client will be given the opportunity to choose a more acceptable location for the booth. Lit Up Photo Booths requires one 110/120-volt grounded power outlet within 15′ of the booth location. Wi-Fi is necessary for the Photo Booth to share images instantly by text or email. Client is responsible to provide adequate and accessible Wi-Fi. If the Wi-Fi is not operating or not accessible during the event, images will be stored and distributed at a later time when Wi-Fi is accessible.

Retainer: A non-refundable retainer fee of $100 is required for all Bookings. By signing this agreement, you acknowledge that this is a non-refundable retainer. In the event of cancellation, that means that the retainer paid is not refundable. It shall be liquidated damages to Lit Up Photo Booths in the event of a cancellation, or breach of contract by the Client. No date is reserved until a retainer is received. The retainer shall be applied towards the total cost of the service to be rendered. The balance of the complete package price must be paid 7 days before the day of the event. If final payment is not received, Lit Up Photo Booths will not be expected to attend said event. Additional add-ons and or time must be paid on the day of the event

Cancellation: There shall be no refund of retainer after the signing of the Agreement and the reservation of the photo booth date. If the event is canceled after 7 days of the date of the event, the client shall pay the balance of the contract price as liquidated damages in light of the high probability that the Lit Up Photo Booths will not be able to further book that date and the costs associated with a late cancellation. Once a balance beyond the retainer is paid, it is non-refundable unless there is a written cancellation received by Lit Up Photo Booths more than seven days before the agreed upon photo booth date. Any other arrangements shall be discussed between the Client and Lit Up Photo Booths. All modifications of changes to the agreed upon arrangements will be put in writing, and signed by the parties. Cancellation must be in writing even if a phone call was made to inform Lit Up Photo Booths of the cancellation.

Failure to Perform: The parties agree to reasonable cooperation and communication for the best possible result within the definition of this assignment. Due to the limited and subjective nature of the event, Lit Up Photo Booths is not responsible for requested photographs not taken or missed, lack of coverage resulting from weather conditions, or schedule complications caused by but not limited to, anyone in or at the event, or by the location restrictions. Lit Up Photo Booths is not responsible for lost photo opportunities due to other cameras or flashes, the lateness of the Client or other reasons. It is not responsible for the lack of coverage due to weather conditions, scheduling complications due to lateness of individuals, rules and restrictions of venue, or the rendering of decorations of the location. Client is responsible for all location fees, Parking fees and permits.

Permission is hereby granted to Lit Up Photo Booths to use any images created under this contract for professional samples, displays, internet website pages, advertising, exhibitions, contests, and any other purpose.

Operation: There is a possibility of booth down time at your event in order for Lit Up Photo Booths to change necessary operating media (photo paper, toner, etc.) which is expected to take approximately 10-15 minutes. This time is figured into the total rental period and will not be credited to the client.

Forced Idle Time: If Lit Up Photo Booths cannot remove the photo booth from the event at the conclusion of the contracted time, the client will be billed at the idle time rate of $75 per hour until the booth can be removed without affecting the event in a negative manner.

Exclusive Photographer: Lit Up Photo Booths and/or any operators hired by Lit Up Photo Booths to operate the photo booth shall be the exclusive operators(s) retained by the Client for the purpose of the Photo Booth photography. Family and friends of the clients and other event vendors shall not interfere with the operators duties. 

Expenses: Travel expenses such as parking fees must be reimbursed to Lit Up Photo Booths and will be added to the balance due after the event. Travel fees are pre-determined and will be set out in the initial payment total. Clients are responsible for all location fees and permits.

Event Food Service: For events past 4 hours a meal is required for the Photo Booth operator. If no meal is provided, it is understood that the operator will leave the event to purchase a meal.

Unlimited Prints means you may print as many photos as you like during your event. We limit prints to one copy per person in each photo. For example, if guests take a group photo with eight people, we will gladly print eight copies, one for each guest. 

Template Design Approval: Lit Up Photo Booths will email a proof of your print design before your event. Please examine your proof carefully. Once you approve the proof for your event, Lit up Photo Booths is not responsible for any errors.

Force Majeure: If Lit Up Photo Booths or its assigns cannot perform this Agreement due to a fire, casualty, strike or other civil disturbances, Acts of God, including but not limited to, road closures, severe traffic, fire, terrorism or other causes beyond the control of the parties, then Lit Up Photo Booths shall return any moneys paid by the Client, but shall have no further liability with respect to the Agreement. This limitation of liability shall also apply in the event that photographic materials are damaged, lost through camera malfunction, compact flash card malfunction, or otherwise lost or damaged without fault on the part of Lit up Photo Booths.

This is a contract for personal photo booth services to be provided by Lit Up Photo Booths and/or individuals subcontracted to do work for Lit Up Photo Booths. The Parties agree to the above and below terms and conditions, and acknowledge that they have received, read, and understand the photo Booth current price list.